Job Description
About the Role:
We’re a fast-growing, high-performing healthcare law firm looking for an exceptionally organized and detail-obsessed professional to handle time entry, billing, collections, and client invoicing in Clio and Outlook .
This is not a passive admin role, you’ll be critical to keeping our attorney on track, ensuring clients are billed correctly and promptly, answering calls with polish, managing calendars, assisting with marketing, and helping with the firm’s relocation.
Responsibilities
- Answer phones, set up and confirm appointments- excellent phone voice and grammar required
- Ensure timely processing of invoices
- Work fast, stay focused, and own your workflow
- Be highly reliable and trustworthy
- Have strong follow-through, even when juggling multiple tasks
- Set up and maintain files
- Assist with legal documents
- Collaborate with team members on various administrative tasks
Bonus if you:
- Have social media or marketing coordination experience
- Have billing or collections experience in professional services
- Are proactive- we value people who spot problems and solve them
- Are confident using Clio, Outlook, Excel, and task trackers
Perks:
- Paid sick time, paid holidays, paid vacation (after tenure)
- Direct work with attorney (mentorship potential)
- Career growth in law, compliance, and healthcare
- Help shape the new law firm space we’re moving into
To Apply:
- Email your resume with your expected hourly rate
- Include a brief paragraph on why you’re the right person for this role
- Be ready to complete a short skills test
Job Tags
Hourly pay, Holiday work, Relocation package,